Billericay Lawn Tennis Club Limited is a private company limited by guarantee 

Registered in England and Wales, Company No:8743397. 

Registered Office: Blunts Wall Road, Billericay, Essex CM12 9SA


Billericay Lawn Tennis Club Limited

Blunts Wall Road

Billericay

Essex  CM12 9SA

©Billericay Lawn Tennis Club Limited All Rights Reserved

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Email: info@billericayltc.co.uk

Billericay Lawn Tennis Club


As of 1st October 2014 Billericay Lawn Tennis Club incorporated and became a Company Limited by Guarantee and is now known as Billericay Lawn Tennis Club Limited.  The club will operate under the Articles and Rules approved by members at the April 2014 EGM.

Updated: 23/05/2017ARTICLES OF ASSOCIATION


COMPANIES ACT 2006


COMPANY LIMITED BY GUARANTEE


ARTICLES OF ASSOCIATION of Billericay Lawn Tennis Club Limited


  1. Interpretation

 In these articles:

  1. 'the Act' means the Companies Act 2006 including any statutory modification or re-enactment of it for the time being in force;
  1. 'the club' means Billericay Lawn Tennis Club Limited;

1.3 unless the context otherwise requires, words or expressions contained in these articles bear the same meaning as in the Act but excluding any statutory modification not in force when these articles become binding on the club;

1.4 the masculine includes the feminine and, where appropriate, the singular the plural.

1.5 ‘the LTA’ means the Lawn Tennis Association (the governing body of tennis within Great Britain, the Channel Islands and the Isle of Man) of The National Tennis Centre, 100 Priory Lane, Roehampton, London SW15 5JQ and its subsidiaries or such successor entity or entities as become(s) the governing body of the game of tennis within Great Britain, The Channel Island and the Isle of Man from time to time.

1.6 ‘the LTA Disciplinary Code’ means the disciplinary code of the LTA in force from time to time.

1.7 ‘the LTA Rules’ means the rules of the LTA as in force from time to time.


  1. Name
  1. The name of the company is 'Billericay Lawn Tennis Club Limited’.

  1. Registered office
  1. The registered office of the company will be situated in England.

  1. Objects
  1. The club is established for the following purposes.

4.1 to acquire and take over all or any part of the assets and liabilities of the present unincorporated body known as 'Billericay Lawn Tennis Club' and to indemnify Billericay Lawn Tennis Club, its officers, members and members of any of its committees and sub-committees against all costs, claims, demands, actions and proceedings relating to the assets and undertakings of Billericay Lawn Tennis Club and in respect of all liabilities, obligations and commitments (whether legally binding or not) of Billericay Lawn Tennis Club and also in respect of the costs and expenses and outgoings attributable to the transfer of assets and undertakings;

  1. to foster the development of tennis in Billericay and encourage sportsmanship at all times;
  1. to establish, maintain and conduct a club for the accommodation of the members of the company and generally to afford to them all the usual privileges, advantages and accommodation of a club;
  1. to operate under the principle of mutuality, whereby profits or surpluses of the company will not be distributed to individuals, but will be reinvested, for the benefit of members, in the maintenance and improvement of the club premises and facilities subject to Article 40 in relation to any winding up or dissolution of the club;

4.5 to provide a clubhouse and other usual facilities in connection with it, and to furnish, modify and maintain it, and to permit it to be used by members and employees of the company and others, either gratuitously or for payment;

4.6 to obtain funding for the activities of the club by collecting membership subscriptions, joining fees, and match fees, by obtaining sponsorship and other available funding;

4.7 to sell and supply food and drink and provide other activities and events as a social adjunct to the sporting purposes of the club;

4.8 to acquire by purchase, lease or otherwise any other lands or property contiguous or near to the premises of the company, and such as may be deemed by the company likely to advance or benefit, either directly or indirectly, the interest of the company;

4.9 to manage, improve, cultivate and maintain all or any part of the lands and other property of the company, and to demise, sell or otherwise deal with and dispose of them, either together or in portions, for such consideration as the company may think fit, and, in particular, for shares, debentures or securities of any company purchasing them;

4.10 to purchase, hire, make or provide and maintain, and to sell or otherwise dispose of all kinds of equipment and other things required or which may be conveniently used in connection with the grounds, clubhouse and other premises of the company by persons frequenting them, whether members of the company or not;

4.11 to buy, prepare, make, supply, sell and deal in all kinds of apparatus and equipment used in connection with tennis and in all kinds of liquors provisions and refreshments required or used by members of the company or other persons using the grounds, clubhouse or premises of the company;

4.12 to hire and employ all classes of persons considered necessary for the purposes of the company and to pay them and other persons in return for services rendered to the company salaries, wages, charges and pensions;

4.13 to promote and hold, either alone or jointly with any other association, club or persons, meetings, competitions and matches for the playing of tennis and to offer, give or contribute towards prizes medals and awards for the playing of tennis;

4.14 to establish, promote or assist in establishing or promoting, and to subscribe to, or become a member of, any other associations or clubs whose objects are similar or in part similar to the objects of the company, or the establishment or promotion of which may be beneficial to the company provided that no subscription may be paid to any such other association or club out of the funds of the company, except bona fide in furtherance of the objects of the company;

4.15 to make rules concerning the operation of the club including without limitation regulations concerning disciplinary procedures that may be taken against members;

4.16 to discipline the members where permitted under the rules;

4.17 to affiliate to the Essex County Lawn Tennis Association (the “ECLTA”) (and by doing so affiliate to the Lawn Tennis Association (the “LTA”)) and to comply with and uphold the rules and regulations of the ECLTA and the LTA as amended from time to time and the rules and regulations of any body to which the LTA is affiliated;

4.18 to borrow or raise and give security for money by the issue of or upon bonds, debentures, debenture stock, bills of exchange, promissory notes or other obligations or securities of the company or by mortgage or charge upon all or any part of the property of the company;

4.19 to do such things as the Management Committee consider to be in the best interests of this club;

4.20 to do all such other lawful things as are incidental or conducive to the attainment of the above objects or any of them.


  1. Membership

 The first members of the club are the subscribers to the memorandum of association and every  person who at the date of incorporation of the club had paid an entrance fee to, and was a member of, the unincorporated club known as Billericay Lawn Tennis Club referred to in paragraph 4.1 above.


  1. Liability of members
  1. The liability of each member is limited to £1, being the amount that each member undertakes to contribute to the assets of the company in the event of its being wound up while he is a member or within one year after he ceases to be a member, for:
  1. payment of the company's debts and liabilities contracted before he ceases to be a member,
  1. payment of the costs, charges and expenses of winding up, and
  1. adjustment of the rights of the contributories among themselves.


7 Management Committee

7.1 The entire management of the Club (except as otherwise provided by these rules) shall be delegated to a Management Committee consisting of the Chairman, the Honorary Treasurer, and the other officers of the Club as set out in article 7.6.

7.2 The Management Committee shall be responsible for the management of the Club and shall have the sole right of appointing and determining the terms and conditions of service of employees of the Club. The Management Committee shall have power to enter into contracts for the purposes of the Club on behalf of all the Members.

7.3 Every Director and member of the Management Committee and officer of the club and club member shall be indemnified by the Club for all costs, losses and expenses which any such member of the Management Committee or director may incur or for which he may become liable by reason of any contract entered into or act or thing done by him in good faith as such member of the Management Committee in accordance with the instructions of the Management Committee or of a general meeting of the Club or otherwise in the discharge of his duties. The Management Committee may give to any member of the Management Committee who has incurred or may be about to incur any liability at the request of or for the benefit of the Club such security by way of indemnity as may seem expedient.

7.4 The Management Committee shall have power to authorise the payment of remuneration and expenses to any officer, member of the Management Committee, Member or employee of the Club and to any other person or persons for services rendered to the Club.

7.5 The Club agrees that each member of the Management Committee will be required, as a condition of election or appointment, to agree to be bound by and subject to the club Rules, the LTA Rules and the Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of third Parties) Act 1999 applies and that the LTA and the Club can enforce any breach at its option and in its sole discretion.

7.6 The officers of the Club (as and when appointed) shall consist of President, Chairman, Hon. Treasurer, Hon. Secretary, Facilities Manager, Men’s Captain, Club Captain,Membership Secretary, Ladies’ Captain, Social Secretary, Catering Secretary, Mid-Week Members’ Representative and Fixture Secretary.

7.7    The Management Committee shall consist of Chairman, Hon. Treasurer, Hon Secretary, Club Captain, Membership Secretary, Facilities Manager ,  and Mid-Week Members Representative.  The President, if appointed, will not be required to attend Management Committee meetings unless called upon so to do, but will receive the agenda and subsequent minutes.

7.8 The Management Committee may from time to time appoint from among their number (together with appropriate member and external support) such Sub-committees as they may deem necessary or expedient and may delegate or refer to them such powers and duties of the Management Committee as the Management Committee may determine.  Such Sub-committees shall periodically report their proceedings to the Management Committee and shall conduct their business in accordance with the direction of the Management Committee

7.9 The Tennis Sub-committee (formed pursuant to the preceding article) shall consist of the Club Captain, Mens and Ladies Captain, Membership Secretary, Fixture Secretary Head Coach and Mid Week Representative.


8         Club Rules

8.1  The Management Committee of the club may from time to time make, alter and repeal any rules they consider necessary or expedient or convenient for the proper conduct and management of the club, and in particular, but not exclusively, they may by such byelaws:

 8.1.1      set the different categories of the membership at the club and using rights for each category;

 8.1.2       set the criteria for admission to membership of the club for the different categories of membership   

8.1.3  regulate the terms and conditions upon which honorary guests, children of members of the club and visitors may use the premises and property of the club;

8.1.4  fix the times of opening and closing the tennis courts, clubhouse, and premises of the club or any part of them and the permitted hours for the supply of alcohol;

8.1.5 communicate the rules to be observed and the prizes or stakes to be played for by members of the club playing any games on the premises of the club;

8.1.6   prohibit particular games on the premises of the club entirely or at any particular time or times;

8.1.7  regulate the conduct of members of the club and visitors and guests in relation to one another and to the club's staff;

8.1.8  set aside the whole or any part or parts of the club's premises for gentlemen members, women members or any other class or classes of members, at any particular time or times, or for any particular purpose or purposes;

    8.1.9       regulate all matters that are commonly the subject of club rules.

8.2  The Management Committee must adopt whatever means they consider sufficient to bring all club rules, alterations and repeals to the notice of the members of the club.

8.3  All club rules, so long as they are in force, are binding on all members of the club.

8.4  No club rules may be inconsistent with, or affect or repeal anything contained in, the articles of association of the club, or be in breach of any statutory provision.

8.5  Any club rules may be set aside by a special resolution of a general meeting of the club.


9 Subscriptions

Subscriptions and joining fee (if any) payable by members of the club are to be at the rate fixed by the members at the Annual General Meeting.


10 Life members

10.1  On the recommendation of the Chairman and or President any person being a member of the club may be nominated as a life member and, if approved by the Management Committee, at any general meeting of the club be elected a life member of the club without any special payment for such life membership.

10.2 A two-thirds' majority of those present and entitled to vote is necessary for election of a life member.

10.3   To qualify as a life member, the nominee must have been a member for at least 15 years and have shown exceptional service and loyalty to the club during that time and who, in the unanimous opinion of the Management Committee warrants such recognition. Life members will be accorded full voting rights at Annual and/or Special General Meetings of the club.


11    Election of members

11.1   Every candidate for election must be balloted for by an assessment sub-committee, consisting of two members from the tennis sub-committee, who will determine in its absolute discretion whether to admit the candidate as a member and to determine the appropriate class of membership.

11.2   Every candidate for admission as a member shall first complete an application form to be submitted to the membership secretary.  

11.3 The membership secretary shall notify the appropriate class of membership to the applicant in writing, furnish him with a copy of the articles of association and club rules and request him to pay his entrance fee and first subscription to the treasurer. If payment is not made within one month from the date of the membership secretary’s notice, the offer to join the club shall be void unless sufficient cause be shown to the satisfaction of the tennis sub-committee. Persons may not be admitted to membership or be admitted as candidates for membership without an interval of at least two days between their becoming members and their admission. Nor may any persons becoming members without prior nomination or application for membership be allowed the privileges of membership without an interval of at least two (2) days between their becoming members and their admission.

11.4 The club will ensure that no-one will be denied membership of or access to the club on the grounds of race, gender, occupation, religion, political persuasion, sexual orientation or playing ability.


12 Rights of members

Subject to the express provisions of these articles, and to any rules made by the directors of the club as provided below for the time being in force, all members of the club are entitled at all times to use all the premises and property of the club in common, and to be supplied, at such charges as the directors from time to time determine, with whatever meals, refreshments and facilities are provided by the club for the use of its members.


13 Notice of resignation

  1. Any member wishing to resign his membership of the club must give notice in writing of his intention to do so, addressed to the secretary and deposited at the registered office of the club before 1st April in any year, failing which the member must pay the subscription for the next year. The Management Committee may, in their absolute discretion, waive such liability to pay the subscription.

14 Non-payment of subscriptions

Any member whose annual subscription is unpaid on 1st April ceases to be a member of the club and forfeits all right in and claim upon the club and its property unless the Management Committee suspend the operation of this provision, which they may do as regards any particular member on such terms as they determine at their discretion.


15 Expulsion of members

15.1 The Tennis Sub-committee shall have the right, by majority vote taken in a committee meeting (including the casting vote of the club captain when necessary) to suspend play at the club for behaviourally offending members and in matches for immediate numbers of months at a time dependent upon seriousness, including persistence of unacceptable behaviour on or off court.

15.2 There will be no refund or deferment of any part of the player’s subscription due to suspension in accordance with article 14.1 since membership as such would not be terminated.  

15.3 Repeated offence by the same member will be dealt with by increasing length of suspensions and/or expulsion of the member from the club by the Management Committee without need for reference to any general meeting of the club.

15.4 The member may appeal against the Management Committee’s decision by notifying the Management Committee in writing, who shall appoint an appeal committee.  The appeal committee shall consist of a minimum of 3 club members, who in the Management Committee’s opinion are qualified to hear the appeal and who were not involved in the original decision to expel the member. The appeal committee shall hear arguments from both the member and the Management Committee, as well as any other parties involved, and based on those arguments decide to uphold or reverse the decision to expel the member.  The decision of the appeal committee shall be final and binding on all parties.

15.5 Any member expelled in accordance with these articles, or otherwise ceasing to be a member of the club, forfeits all right to or claim upon the club or its property or funds or any return of fees paid and remains liable for any outstanding fees or charges due from him at the date of expulsion or cessation.


16  Rights of members personal

  1. The rights of a member as such are personal and are not transferable and cease upon his death.

17  Annual general meeting

17.1 The club must hold a general meeting every calendar year as its annual general meeting in addition to any other meetings in that year, upon a date and at a time and place to be fixed by the Management Committee for the following purposes:

17.1.1 to receive from the Management Committee a report, balance sheet and statement of accounts for the preceding financial year and an estimate of the receipts and expenditure for the ensuing financial year.

17.1.2 to elect the Management and other committees.

17.1.3 to decide on any resolution which must be duly submitted to the meeting as hereinafter provided.

17.1.4 to deal with any other matters which the Management Committee desires to bring before the membership.

17.2 Not more than 14 months may elapse between the date of one annual general meeting of the company and that of the next.

17.3  A copy of the report, audited balance sheet and statement of accounts shall be put on the clubhouse notice board at least seven days before the annual general meeting.

17.4 Any member desirous of moving any resolution at the annual general meeting must give notice thereof in writing to the secretary not less than two weeks before the date of such meeting. Any such resolutions received by the secretary will be displayed on the club notice board.


18 Extraordinary general meetings

18.1 All general meetings other than annual general meetings must be called extraordinary general meetings.

18.2 The Management Committee may at any time for any special purpose call an extraordinary general meeting and they shall do so forthwith upon the requisition in writing of at least ten (10) members stating the purpose for which the meeting is required.

18.3  Twenty-one (21) days at least before the annual general meeting or any extraordinary general meeting, a printed or written notice of such meeting and of the business to be transacted thereat shall be sent to every member.


19 Notice of meetings

Accidental omission to give notice of any meeting to or non-receipt of such notice by any member does not invalidate the proceedings at that meeting.


20 Quorum

20.1 No business may be transacted at any general meeting unless a quorum is present.

20.2 Save as otherwise provided in these articles, 20 members personally present is a quorum.

20.3 If within half an hour from the time appointed for the meeting a quorum of members is not present, or, if during a meeting such a quorum ceases to be present:

 20.3.1 if the meeting was convened on the requisition of members, it must be dissolved;

20.3.2  in any other case the meeting stands adjourned to the same day in the next week at the same time and place or to such time and place as the directors may determine and, if at the adjourned meeting a quorum of members is not present within half an hour of the time appointed for the meeting, the members present may form a quorum.


21           Chairman

21.1 The president, or in his absence a member selected by the meeting, must preside as chairman at every general meeting of the club.

21.2 The chairman’s decision on all matters regarding the conduct of the meeting is final.

21.3 The chairman may at his discretion permit amendments to be put forward at the annual general meeting. Any person present (and entitled to vote) may put forward an amendment. Every amendment to a proposal shall be proposed and seconded. In the event of their being more than one amendment to any proposal, the last amendment shall be the first voted upon, and if carried shall become a substantive resolution. If an amendment is not carried, the amendment (if any) immediately preceding it shall be next voted upon, and if carried shall become a substantive resolution. In the event of no amendment being carried the original proposal shall be voted upon.


22           Adjournment

22.1 The chairman may, with the consent of a meeting at which a quorum is present (and must if so directed by the meeting), adjourn the meeting from time to time and from place to place.

22.1 No business may be transacted at any adjourned meeting other than business which might properly have been transacted at the meeting had the adjournment not taken place.


23          Passing of resolutions

23.1 At any general meeting:

23.1.1  a declaration by the chairman that a resolution has been carried, or carried unanimously, or carried by a particular majority, or lost, or not carried by a particular majority, and

23.1.2  an entry to that effect in the book of proceedings of the club

23.2 are conclusive evidence of the fact without proof of the number or proportion of the votes recorded in favour of or against the resolution, unless a poll is demanded by the chairman or by at least 2 members having the right to vote at the meeting or by a member or members representing not less than one-tenth of the total voting rights of all the members having the right to vote at the meeting.

23.3 If a poll is demanded in the above manner, it must be taken in such manner as the chairman directs, and the result of the poll is deemed to be the resolution of the meeting at which the poll was demanded.

 

24         Attendance and Voting rights

24.1  Every member of the club may attend general meetings of the club.

24.2 All members over the age of sixteen (16) years of age, with the exception of Social Members, Holding Members and Junior Parent Members, as defined in the club Rules, shall be entitled to vote at general meetings.

24.3 No member may vote at any meeting unless so entitled to vote as defined in the preceding article and all the money then due from him to the club has been paid.

24.4 Every member of the club entitled to vote has one vote upon every motion. In the case of equality of votes, the chairman shall have a second or casting vote.


25          Directors

25.1 The number of directors shall not be less than two (2) and unless and until varied by ordinary resolution of the club in general meeting shall be subject to a maximum of twelve (12)

25.2 The directors of the club shall be (a) the chairman, (b) the honorary treasurer and (c) up to ten (10) elected directors, (d) such other persons (if any) as the Management Committee may from time to time in its sole discretion require to be co-opted to the board until the next annual general meeting, provided that the total number of directors at any one time shall not exceed the maximum fixed by these articles.  Co-opted directors shall be entitled to vote at meetings of the board.

25.3 Two (2) directors are a quorum at a directors' meeting.

25.4 The directors may from time to time elect a chairman who in case of equality of votes may have a casting vote.


26         Remuneration

  1. No director of the club may receive any remuneration for his services in the capacity of director.

27         Age limits

  1. There is no age limit for directors.

28         Election of officers

  At the Annual General Meeting, Directors and Officers of the Club (excepting Head Coach) shall retire but shall be eligible for re-election. Any two members may propose any other candidate or candidates at the meeting.  The candidate who shall receive most votes shall be declared elected. In the event of two or more candidates receiving an equal number of votes a second (or more if necessary) secret ballot will be conducted until a winning candidate emerges.


29 Vacancies on Management Committee

  In the event of vacancy of the Officers the Management Committee shall have power to elect any playing member of the Club to fill such vacancy, but the proceedings of the Management Committee shall not be invalidated in consequence of there being less than prescribed number.


30 Hon. Vice-Presidents and Trustees (if any)

30.1 Hon Vice-Presidents of the Club shall be elected at the Annual General Meeting and shall hold office until the next Annual General Meeting when they shall retire but shall be eligible for re-election. The Trustees shall be elected by the members and they shall respectively hold office until death or resignation from membership unless removed from office by a resolution of the members. Any casual vacancy in the office of Trustees may be filled by the Management Committee and the person shall hold office until the next Annual General Meeting after such appointment when he shall retire, but may be re-appointed by the members at such a meeting.

30.2 Hon. Vice-Presidents and Trustees shall be ex-officio members of the Management Committee.

30.3 The Trustees shall be members of the club. There shall be four Trustees and the property of the Club shall be vested in them. They shall deal with the property as directed by resolution of the Management Committee (of which an entry in the Minute Book shall be conclusive evidence) and they shall be indemnified against risk and expense out of the Club property.

30.4 The Trustees shall in all respects act, in regard to any property of the Club held by them, in accordance with the directions of the Management Committee; and shall have power to sell, lease, mortgage or pledge any Club property for the purpose of raising or borrowing money for the benefit of the Club in compliance with the Management Committee's directions. But no purchaser, lessee or mortgagee shall be concerned to enquire whether any such direction has been given.

30.5 The Trustees shall be indemnified by the Club for all costs, losses and expenses which any such Trustee may incur or for which he may become liable by reason of any contract entered into or act or thing done by him in good faith as such Trustee in accordance with the instructions of the Management Committee or of a general meeting of the Club or otherwise in the discharge of his or their duties. The Management Committee may give to any Trustee, who has incurred or may be about to incur any liability, at the request of or for the benefit of the Club such security by way of indemnity as may seem expedient.

30.6 On the death, resignation or removal from office of a Trustee the Management Committee shall take steps to procure the appointment by the Club in general meeting of a new Trustee in his place; and shall as soon as possible thereafter take lawful and practicable steps to procure the vesting of all Club property into names of the Trustees as constituted after the said appointment.


31 Club Coaches

31.1 The Head Coach, all other coaches and the Junior Club Administrator will be appointed by the Management Committee.

31.2 For the avoidance of doubt, all coaches will be self-employed.

31.3 The Head Coach shall be responsible for the management and organisation of the Junior Club. In addition the Head Coach will be responsible for coordinating coaching times, court reservations and other ancillary matters.

31.4 The Head Coach will be directly responsible to the Management Committee for the performance of his/her duties. The Head Coach will be a member of the Tennis sub-committee. The Head Coach will be paid an Administration Allowance, which shall be reviewed annually.

31.5 In the event that the incumbent Head Coach resigns, the vacancy will be advertised in suitable Tennis Magazines and applicants will be required to submit their application in writing. Candidates will be asked to give a demonstration of their coaching and will also attend a formal interview. The Interview Panel will consist of the Tennis sub-committee, the Chairman and Treasurer, who will decide by simple majority the most suitable candidate.

31.6 Assistant Coaches may be appointed to assist the Head Coach with the performance of his/her duties. Assistant Coaches will responsible to the Head Coach for the performance of his/her duties. The Head Coach may recommend assistant Coaches, but the Interview Panel will decide on the acceptability of such applicants. Assistant Coaches may be paid an Administration Allowance, which shall be reviewed annually.

31.7 A Junior Club Administrator may be appointed to assist collection of annual fees and coaching fees and with other aspects concerned with the administration of the Junior Club. Junior Club Administrator may be paid an Administration Allowance.

31.8 The Club agrees that all unlicensed and unregistered coaches and, so far as reasonably practicable, players and other persons using the facilities of the Club will be required, as a condition of such use, to agree to be bound by and subject to these rules, the LTA Rules and the Disciplinary Code, such agreement to contain an express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and the Club can enforce any breach at its option and in its sole discretion.


32 Meetings of Management Committee

Following the Annual General Meeting the Management Committee shall meet at least six times in the ensuing year to examine the accounts and arrange the affairs of the Club. Notice of meetings shall be sent to each member of the Management Committee. A quorum shall consist of five (5) members. Should an officer of the Club fail to attend three successive meetings (without reasonable excuse) he shall be automatically asked to resign. Decisions of the Management Committee shall be made by a simple majority and in the event of an equality of votes the Chairman (or the acting chairman of that meeting) shall have a casting or additional vote.


33 Minutes of Management Committee Meetings

  Minutes shall be taken of all meetings of the Management Committee and shall be made available on the club website.


34    Removal of directors

  1. The office of a director is vacated if:

34.1 his membership of the club is terminated in accordance with article 14;

34.2 he absents himself from meetings of the directors for a continuous period of 6 calendar months without special leave of absence from the other directors; or

34.3 he gives the directors one calendar month's notice in writing that he resigns his office; or

34.4 he is removed by special resolution passed at a general meeting of the club.


35 Accounts

35.1 The directors and Management Committee of the club must ensure that proper books of account are kept in respect of:

35.1.1 all sums of money received and expended by the club and the matters in respect of which the receipts and expenditure take place; and

35.1.2 the assets and liabilities of the club.

35.2    The books of account must be kept at the registered office of the club, or at such other place or places as the directors and Management Committee think fit, and must always be open to the inspection of the directors and Management Committee.

35.3 The directors must from time to time determine whether, and to what extent, and at what times  and places, and under what conditions and regulations, the accounts and books of the club, or any of them, are to be open to the inspection of members of the club who are not directors.

35.4 No member who is not a director has any right to inspect any account or book or document of the club except as conferred by statute or authorised by the directors.

35.5 The club is a non-profit making organisation and all surpluses will be used to maintain or improve the club’s facilities and in furtherance of the club’s objects.  No surplus will be distributed other than in accordance with Article 40 on winding up or dissolution of the club.


36      Presentation of accounts

36.1 Once at least in every year the directors must lay before the club in general meeting an account of income and expenditure for the period since the preceding account.

36.2  A balance sheet must be made out in every year and laid before the club in general meeting, made up to a date not more than 6 months before such meeting.

36.3  A copy of the balance sheet must be sent to, or made available to, the persons entitled to receive notices of general meetings in the manner in which notices are to be given under these articles 21 days prior to the meeting.

36.4  Every account and balance sheet must be accompanied by a report of the directors and the account, report and balance sheet must be signed by 2 directors.


37      Powers of directors

37.1 The directors of the club may exercise all powers that may be exercised by the club and do anything that may be done by the club, except where under these articles or any statute for the time being in force the power must be exercised or the thing be done by the club in general meeting or by any of the Committees.

37.2 The directors may act notwithstanding vacancies.

37.3 The directors of the club may issue debentures, debenture stock, bonds, or obligations of the club at any time, in any form or manner, and for any amount, and may raise or borrow for the purposes of the club any sum or sums of money either upon mortgage or charge of all or any of the property of the club, whether present or future, or on bonds or debentures secured by trust deed or otherwise or not secured as they may think fit.


38          Delegation

38.1 The directors of the club will delegate their powers to a Management Committee or sub-committees appointed by the directors.

38.2 In the exercise of the powers delegated to it, a sub-committee must conform to any regulations prescribed by the directors.

38.3 Any delegation of powers or appointment of a sub-committee may be recalled or revoked by the directors at any time.


39         Audit

  1. The directors and Management Committee shall elect an appropriate individual and or corporate body to undertake an independent review of the accounts who shall not be a member of the Management Committee.


40         Winding-up

  1. If upon the winding up or dissolution of the club there remains after the satisfaction of all its debts and liabilities any property whatsoever, the same shall be paid to or distributed to one or more like minded tennis and/or sports clubs, in such manner or shares as the Management Committee shall determine.

41         Notices

41.1 The club can send, make available or supply any notice, ballot paper, accounts, document or other information by personal delivery; by posting it to the intended recipients’ usual address; by sending it or supplying it in electronic form to an address notified by the intended recipient to the club; by making it available on a website and notifying the intended recipient of its availability in accordance with this rule; or by displaying it on the club notice board.


41.2 Where a notice is sent by post, service of the notice is deemed to be effected by properly addressing, prepaying and posting a letter containing the notice and is deemed to have been effected at the expiration of 48 hours after the envelope containing it was posted.


42 Headings

 The headings in these articles do not form part of them or in any manner affect the interpretation o construction of them.


43 Indemnity

To the extent permitted by the Act and (subject thereto) as the board may from time to time deem fit, the club shall indemnify any officer of the club against any liability incurred by him in relation to the club, and may at the expense of the club purchase and maintain insurance for the benefit of any officer of the club against such liabilities for his benefit.  For the purpose of this article “officer” means a director, company secretary and or Management Committee member or club helper.














Billericay Lawn Tennis Club Limited (“the club”)


Articles of Association

Articles of Association