These rules of the Club are made pursuant to Article 4.14 and Article 8 of the Club’s Articles of Association. The terms used shall have the same meaning as in the Articles of Association. Where there is any inconsistency between these Rules and the Articles of Association, the provisions of the Articles of Association shall prevail.
a. The membership year shall run for 1st April to 31st March of the following year.
b. The club offers the following categories of playing membership:-
i. Full member (allocated a playing level of A, B or C);
ii. Midweek member;
iii. Under 21 (in fulltime employment);
iv. Student (in fulltime education);
v. Country (living more than 25 miles from the club);
vi. Junior (from age 11 to 18);
vii. Intermediate (junior member with full member rights);
viii. Mini (from age 4 to 10);
ix. Junior parent.
c. The club offers the following categories of non-playing membership:-
i. Social member
ii. Holding member
iii. Honorary member
d. Each member agrees as a condition of membership:
i. to be bound by and subject to these rules and the rules and regulations of the ECLTA (as in force from time to time),
ii. to be bound by and subject to the LTA Rules and the Disciplinary Code.
e. Rule 1d (ii) confers a benefit on the LTA and, subject to the remaining provisions of this rule, is intended to be enforceable by the LTA by virtue of the Contracts (Rights of Third Parties) Act 1999. For the avoidance of doubt, the members do not intend that any term of these rules, apart from rule 1d (ii), should be enforceable, by virtue of the Contracts (Rights of Third Parties) Act 1999, by any person who is not a party to this agreement.
f. The Management Committee may terminate the membership of any person, or impose any other sanction they determine to be appropriate, in connection with the breach of any condition of membership set out in these Rules.
g. The tennis sub-committee shall have sole discretion to determine the most appropriate category of membership for new members.
h. The tennis sub-committee reserves the right, at its sole discretion, to change the membership category of a member at any time.
i. A database of Club members’ details will be maintained by the club.
j. The names and membership categories of adult members may only be provided to the LTA or ECLTA.
k. The club will adhere to the Data Protection Principles.
2. Membership subscriptions & joining fee
a. Member subscriptions are due by the start of the membership year, or immediately on acceptance as a member.
b. Members who have not paid their membership in full by 1st April may, at the discretion of the Management Committee, be refused access to the club premises until their membership is paid.
c. New members joining after 1st April in any year will have their first year’s membership pro-rated on a monthly basis until the end of the current season. They will still be liable for the full joining fee.
d. Membership subscriptions are not refundable. In exceptional circumstances, and at the sole discretion of the Management Committee or Treasurer, a repayment may be offered.
e. Subscriptions and joining fees applicable for the current year are displayed on the club website.
f. A discount may be available for multiple annual subscriptions paid by the same family or for members aged over 65.
3. Club and Court availability
a. The clubhouse and courts are generally available from 8am to midnight Monday to Sunday, with certain restrictions detailed below.
b. Members can purchase a key to the clubhouse from the Membership Secretary. This key will allow them to open the clubhouse upon arrival and lock it upon departure, if they are the last to leave.
c. All members must familiarise themselves with de-activating the alarm on opening the front door and setting the alarm, after securing all doors and windows, before locking the front door on departure.
d. If all doors and windows are not locked this poses a security risk and is likely to trigger the alarm which will require a committee member to be called out at whatever time to reset the alarm and secure the clubhouse. This will also incur a cost to the club from the security company monitoring the alarm.
e. Access to courts is restricted according to membership category as follows:-
Category Access times
Full Monday to Sunday, 24 hours /day (*)
Midweek Monday to Friday, 8.00 am to 6.00 pm.
Full Member Level B & C Thursday, 7.30 pm to midnight, Sunday, 10.00 am to 1.00 pm.
Under 21 As Full member.
Student/Intermediate As Full member.
Country As Full member.
Junior & Mini Monday to Friday, 3.30pm to 7.30pm, Saturday, 9.00 am to 1.00 pm.
Junior parent Saturday & Sunday after 5.00 pm.
(*) court availability may be restricted due to social play, junior coaching or inter-club matches. See also para (p) below.
f. Courts are reserved at the following times:
Tuesday & Thursday 9.00 am to 1.00 pm Midweek club play
Monday to Friday 3.30 pm to 7.30 pm Junior coaching
Tuesday evening 7.30 pm to 10.00 pm Adult club play – Level A
Thursday evening 7.30 pm to 10.00 pm Adult club play – Level B & C club play
Saturday morning 9.00 am to 1.00 pm Junior coaching
Saturday afternoon 1.00 pm to 5.00 pm Adult club play – Level A
Sunday morning 9.00 am to 1.00 pm Adult club play – Level B & C Social play
The head coach will endeavour to make at least 1 court available to members during junior coaching, if numbers allow.
g. The Club operates a court booking system via the club website. Eligible members will be issued with a username and password to access the website and booking system.
h. Individual courts can be booked by adult & intermediate members, in line with their current membership category. Juniors are not able to book courts.
i. Bookings can only be made 2 weeks in advance of play.
j. If courts have not been booked, outside of the reserved times above, club members can use the courts on a “first come, first served” basis.
Note: Adult members have priority over junior members at all times.
k. Booking of the clubhouse or courts for other outside competitions and social events must be made through the head coach and/or tennis sub-committee.
l. Visitors, including junior parents who are non-members, can use the courts with an adult member present, upon payment of a £3-00/visitor fee (£5-00 for indoor courts) and completion of the visitor’s book in reception area of the main club. All visitors must be signed in by an adult member or a coach.
m. The same visitor can only be signed in 6 times in a year.
n. Visitors using the facilities of the Club will be required, as a condition of such use, to agree to be bound by and subject to these rules, the LTA Rules and the Disciplinary Code, such agreement to contain any express acknowledgement that the Contracts (Rights of Third Parties) Act 1999 applies and that the LTA and the Club can enforce any breach at its option and in its sole discretion.
o. Lights for the courts can be activated by feeding the numbered meters in the clubhouse. The cost per court is currently £6-00/hour. There will be no charge for lights for junior coaching or adult club play.
p. Planning restrictions mean that lights for courts 4, 5 & 6 will automatically switch off at 10.30 pm, irrespective of any money left on the meter, from 1st October to 31st March each year.
Note: Emergency lighting will be provided for 7 minutes to enable you to leave these courts.
4. Court usage & etiquette
a. The tennis sub-committee will provide 3 tennis balls per court for all club play sessions. These will be either new balls or used match balls.
b. Players should return all balls from their court to the racks in the clubhouse at the end of play. Players must also retrieve any balls hit out of court.
c. Players must provide their own tennis rackets and wear appropriate tennis clothing and non-marking footwear.
d. Players entering and leaving courts should do so quickly and quietly and without disrupting play on adjacent courts.
e. Players must slacken off the court nets & close the court gates when they leave the courts at the end of play.
f. Players must turn off floodlights on any courts not being used at the end of play. Members must also ensure that light meters are turned off ‘free’ at the end of every evening.
g. Stronger players are expected to adjust their style of play accordingly when playing with or against weaker players during club play sessions. All players are expected to observe the accepted standards of tennis etiquette at all times.
5. Codes of Conduct, LTA Rules and Disciplinary Code
a. The following Codes and Rules should be taken to apply to individuals and team members, involved in both social and competitive play and to members and visitors use of other club facilities.
b. The codes of conduct apply to:
ii. Team Officials
c. Full details of the codes of conduct for the above can be found on the Club website.
d. The club is committed to complying with and upholding the Rules and Disciplinary Code of the LTA and/or the ECLTA. Copies of these rules and the code can be found on the club website.
e. All members and parents of junior members are expected to familiarise themselves with the rules in (c) & (d) above.
6. Clubhouse & bar usage
a. All members, visitors and guests use the club premises and facilities at their own risk.
b. The club holds a Club Premises Certificate from the local authority that allows it to sell intoxicating liquor on the premises, subject to certain conditions.
c. No intoxicating liquor shall be supplied to members or any other person on the Club premises otherwise than on behalf of the Club. Subject to any conditions on the Certificate issued by the local authority no intoxicating liquor shall be sold to any person other than:-
i. Club members or their guests.
ii. Members of visiting Clubs.
d. The supply of intoxicating liquor on the Club premises will be permitted during the following hours: -
Monday to Saturday 11.00 am to 11.00 pm
Sunday and Good Friday 12 noon to 10.30 pm
Christmas Day 7.00 pm to 10.30 pm
e. Only persons permitted under current licensing laws are permitted to consume alcohol on club premises. No person shall be permitted to purchase or consume intoxicating liquor at the Club whilst under the age of 18.
f. Members of the public may be invited to the clubhouse, for the purpose of raising club funds, on a maximum of 12 occasions per annum.
g. All wines, spirits and other excisable articles shall be purchased by and under the control of a sub-committee for the benefit of the members, which shall be called the Bar Committee. The Bar Committee shall be comprised of not less than five and not more than ten members elected at the Annual General Meeting or at any Extra-ordinary Meeting. One member of the Bar Committee shall be appointed the Bar Representative.
h. No person shall be entitled to receive at the expense of the Club any commission, percentage or similar payment on or with reference to purchase of intoxicating liquor by the Club; nor shall any person directly or indirectly derive any pecuniary benefit from the supply of intoxicating liquor by or on behalf of the Club to members or guests apart from any benefit accruing in the Club as a whole and apart also from any benefit which a person derives indirectly by reason of the supply giving rise to or contributing to a general gain from the carrying on of the Club.
i. The clubhouse may only be hired by members for private functions, for a fee, subject to the approval of the Bar Committee. Terms and conditions will apply to every booking. The fee charged is calculated to cover the cost of operating the club premises during the hire period.
j. During periods of private hire the ratio of members to non-members should not exceed 1 to 25. A new member must have been accepted by the Management Committee for at least 48 hours in order to be included as a member for the purposes of this ratio.
k. The Clubhouse shall not be used for gambling or for playing any game of chance or unlawful games. The Management Committee shall have power to prohibit any games which in their opinion are unlawful games or the playing of which would be detrimental to the interests of the Club.
l. The Treasurer shall maintain records reflecting the amount received from the sales of drinks, vending machines and clubhouse hire, together with the cost of supplies for the same.
m. Any surplus from the sale of drinks, vending machines and private hire of the club premises will be used for the benefit of members and the maintenance and improvement of club premises and facilities.
n. Children are not allowed in the bar area unless accompanied by an adult.
o. The clubhouse and grounds are to be kept clean and tidy. It is the responsibility of all members to ensure that other members and visitors adhere to this policy.
p. Lost and left property will be displayed in the foyer for up to 3 months, thereafter it will be disposed of.
7. General club rules.
a. The Management Committee shall have power to make arrangements for holding matches, tournaments, or like competitions including the imposition of a charge for the admission of non-members to the grounds and to provide cups and other prizes for competitions and to reserve courts as may be required on any occasion as the Management Committee in their discretion think proper. The Club Captain shall be held responsible for and in charge of any trophies won by the Club.
b. The tennis sub-committee shall have the right to enter teams into local mid-week and weekend leagues to provide inter-club matches for club members who wish to play competitive tennis. The tennis sub-committee shall determine the composition of the club teams based on the sub-committee’s assessment of the playing ability of club members who put themselves forward to play in such teams.
c. The tennis sub-committee shall appoint a captain for each team. In the event no member is willing to captain a team the team shall be disbanded.
d. Members who play competitive matches for club teams will be required to pay a match fee of £3.00 per person per match to the captain of the team. Student and intermediate members are required to pay a £1.00 match fee. The captain of each team must pay all match fees collected to the Treasurer by the end of the tennis league season.
e. Members and visitors shall be responsible for making good any damage to Club property caused by their own negligence.
f. The Club cannot be held responsible for any loss or injury sustained whilst on the Club’s premises.
g. Members using the car park should park their vehicles in an orderly manner so as to maximise the parking available and not to inconvenience other members.
h. All monies raised by the Club shall be the property of the Club and shall be deposited in the name of the Club at the Billericay Branch of Barclays Bank plc. or at such Bank as may from time to time be resolved by the Management Committee. Cheques shall be signed by the Treasurer and a designated signatory. The Treasurer may use online banking to make or receive payments.
i. The Chairman will regularly check original bank statements for each of the club’s accounts held with Barclays plc and satisfy himself that accounts balances are as reported by the Treasurer.
j. The Management Committee shall, from time to time, make, repeal and amend these Rules as they shall think expedient for the internal management, use of the courts and well-being of the Club. All such changes shall be binding upon members until repealed by the Management Committee or set aside by a resolution of a General Meeting of the Club.
k. Members are asked to keep children and animals under close control to ensure other members’ pleasure and enjoyment.